Privacy Policy

When you interact with Visakan School — whether through our website, enquiry forms, admission applications or direct communication — we may collect the following categories of personal information:

• Student Information: Full name, date of birth, gender, class applied for, previous school, academic records and community certificate details.
• Parent / Guardian Information: Full name, relationship to student, mobile number, email address, postal address and occupation.
• Admission Documents: Birth certificate, community certificate, transfer certificate, passport photographs and medical information where relevant.
• Contact Enquiries: Name, phone number, email address and message content submitted through enquiry or contact forms.
• Website Usage Data: IP address, browser type, pages visited, time spent on pages and referring website (collected automatically via cookies).
• Career Applications: Name, contact details, qualifications, work experience and any documents voluntarily submitted.

The information we collect is used solely for legitimate educational and operational purposes. Specifically, we use your information to:

• Process and evaluate admission applications and communicate outcomes to parents.
• Maintain accurate student records and academic progress reports.
• Communicate important school announcements, events, timetable changes and fee reminders.
• Respond to enquiries submitted through our website or WhatsApp within 24 hours.
• Process career applications and communicate with prospective staff members.
• Improve the functionality, content and user experience of our website.
• Comply with CBSE affiliation requirements, government regulations and legal obligations.
• Send information about school programmes, activities and upcoming events relevant to enrolled families.

We do not use your personal information for unsolicited commercial marketing or share it with third-party advertisers.

Visakan School does not sell, trade or rent your personal information to third parties. We may share information only in the following limited circumstances:

• CBSE & Government Authorities: Student data may be shared with the Central Board of Secondary Education (CBSE) and relevant Tamil Nadu state government bodies as required for affiliation, examinations and compliance.
• Service Providers: Trusted third-party providers who assist in operating our website or school management systems, bound by confidentiality obligations.
• Legal Requirements: When required by applicable law, court order or governmental authority, we may disclose personal information to comply with legal processes.
• Emergency Situations: To protect the health, safety or welfare of a student or other person in an emergency situation.
• Parental Consent: Photos or videos of students may be used in school publications, social media, or the website only with prior written consent from parents or guardians.

We take the security of your personal information seriously and implement reasonable physical, electronic and procedural safeguards to protect it against unauthorised access, disclosure, alteration or destruction.

• All physical admission documents are stored securely in locked filing systems accessible only to authorised school staff.
• Our website is served over HTTPS (SSL encryption) to protect data transmitted between your browser and our server.
• Access to student data within our school management system is restricted to designated staff on a need-to-know basis.
• Staff members are trained in data protection responsibilities as part of their onboarding process.

Our website (www.visakanschool.com) may use cookies — small text files stored on your device — to improve your browsing experience. These cookies help us understand how visitors navigate our site and which pages are most useful.

• Essential Cookies: Required for the website to function correctly, such as remembering your session preferences.
• Analytics Cookies: Help us understand visitor behaviour in aggregate form so we can improve our content and structure.
• Third-Party Embeds: Pages containing Google Maps or YouTube embeds may set cookies from those platforms, governed by their own privacy policies.

You can control or disable cookies through your browser settings. However, disabling cookies may affect the functionality of certain parts of the website. We do not use cookies to track individual users for advertising purposes.

Visakan School is committed to protecting the privacy of children. As an educational institution, we collect and process information about minors exclusively for the purpose of delivering education and school services.

• We do not collect personal information from students directly through our website without parental involvement.
• All student data is collected through the formal admission process, which requires parent or guardian consent and signature.
• Student photographs and personally identifiable information are never published on our website or social media without explicit written consent from the parent or guardian.
• Parents may request access to, correction of, or deletion of their child's information at any time by contacting the school office.

As a parent, guardian or individual who has provided personal information to Visakan School, you have the following rights:

• Right to Access: Request a copy of the personal information we hold about you or your child.
• Right to Correction: Request correction of any inaccurate or incomplete personal information.
• Right to Deletion: Request deletion of personal information that is no longer necessary for the purpose it was collected, subject to our legal obligations.
• Right to Withdraw Consent: Withdraw consent for the use of photographs or non-essential communications at any time.
• Right to Complain: Lodge a complaint with us if you believe your personal information has been handled improperly.

To exercise any of these rights, please contact us in writing at the address below or via email. We will respond to all requests within 15 working days.

Visakan School reserves the right to update or modify this Privacy Policy at any time. Any changes will be posted on this page with an updated revision date. We encourage parents and visitors to review this page periodically to stay informed about how we protect your information.

Continued use of our website or school services after any changes constitutes acceptance of the updated policy. If changes are material, we will notify enrolled families directly via the contact details on file.